Stories
InstaJudge in the wild
Real events. Real organisers. See how teams around the world use InstaJudge to run fairer, faster competitions.
Every event has different constraints. A congress with 2,260 posters and 63 judges needs something very different from a PhD meeting scoring fifteen short talks, or a gelateria asking seventy customers to rate nineteen new flavours. The stories below are the real thing, and each one answers the same set of questions: what the organisers were trying to achieve, how many judges or voters were involved, how they set up their scoring, and how quickly results were ready once voting closed. We have left the specifics in, numbers included, because the useful part is usually in the detail rather than the summary. If you are trying to work out whether InstaJudge fits your event, the quickest way to find out is to read about an event that looks like yours. Medical congresses, academic poster sessions, startup pitch competitions, and a few we did not see coming.

MIT & CERN: Participants Pick the Winners
The organizing committee of the Gravitational Waves in the era of AI meeting at CERN used InstaJudge to let all registered participants — local and remote — vote for the best talks and posters from their phones, with results the moment voting closed.
CERN, Switzerland

Life Science PhD Meeting 2026
PhD students in Innsbruck used InstaJudge for the first time to judge poster and short talk sessions at their annual Life Science PhD Meeting — streamlining evaluation for organisers and judges alike.
Innsbruck, Austria

RCOG 2025: Judging at Scale
The Royal College of Obstetricians and Gynaecologists World Congress brought 2,260 posters to ExCeL London. InstaJudge ran two parallel judging systems across 63 judges, delivering real-time results with zero paperwork.
ExCeL London, UK

The Best Flavor goes to...
Lolita's Gelateria on the cliffs of Santorini debuted 19 new chocolate gelato flavors. Over two evenings, 70 patrons submitted 161 votes using InstaJudge's QR-based scoring.
Santorini, Greece

EICC 2024: Audience Engaged
At the European Interdisciplinary Cybersecurity Conference in Xanthi, Greece, InstaJudge was projected onto the main screen and over 200 attendees submitted votes from their phones.
Xanthi, Greece

Best Poster in Boston
The Plastic Surgery Research Council held its 69th Annual Meeting in Boston. InstaJudge streamlined the poster competition judging with QR-based scoring and real-time results.
Boston, MA